I know that this is a long post but we have some catching up to do. You may have noticed that there has been little more than the chirping of crickets happening here at Welcome Company lately.
If you did notice, thank you!
I appreciate you stopping by and visiting and I’m sorry the hospitality has been a bit lacking. I promise to make it up to you and that I do have a good reason, actually a couple of good reasons, that I am so excited to share with you.
I told you a while back that I was asked to step into the role of Event Coordinator for the Women’s Ministry of our church. I shared with you one of the first events I did for our Summer Spiritual Growth Speaking series; A Very Vintage Event – there were actually four evenings in the series but I didn’t bring my camera to the first two (I know, lesson learned) and had to leave town unexpectedly just before the last when my sweet Uncle passed away. A shout out to my friend Shally who covered for me and got everything set up beautifully; no one even knew I was gone.
But I did get to share one with you and I am thankful for that as it was such an incredible evening.
I have been very occupied with events this past month as Women’s Ministry just had one of our biggest this past Thursday evening. We call it the KNOW Event. Our church is experiencing a phenomenal amount of growth and the KNOW event is geared toward welcoming new women into our ministry and getting them in the “KNOW” and plugged in where they can best serve and be served. We have a KNOW event twice a year and also love to welcome back women who have been with us previously and are interested in finding out what will be going on in Women’s Ministry, details about the Fall Retreat and what bible studies will be offered.
When I began thinking and praying about the KNOW event, I felt God leading me to consider in particular the new women we would be welcoming; whether brand new to our church or new to women’s ministry. We are a big church. And while we are a welcoming big church that truly feels like a small one, there are a lot of people and that can be intimidating for many.
And the honest truth is, women are often intimidating to other women.
Each of us comes with our own story, our own set of hurts, past experiences, uncertainties and hopes and it is hard to walk into a room full of other women for the very first time with all of that dragging behind us. Maybe even walking in knowing not another soul, setting aside our apprehension to find where we belong. Hoping we will be welcomed. Hoping we will fit in.
My job description as I see it is simple; make each woman feel welcomed and at home. That idea is paramount to menus, design and activities but I am thankful to have a God who can work through such things to create a welcoming atmosphere for all.
God is in the details. He cares about every detail and desires for us to seek Him even in what we might consider trivial.
I felt that, I felt Him very close to me, in the planning of this event; in the mindful desire to create a welcoming, relaxed and peaceful gathering for every woman who would walk through our doors; whether for the first time or the five-hundredth.
Welcoming. Relaxed. Peaceful.
The beach. He keeps bringing me back to the beach.
Of course. After all, what is more relaxing and peaceful than the beach?
When I think of the beach, I go east coast. I don’t know why. Maybe it is the idyllic setting in my mind as I have never been east of Tennessee (and I have only been that far east once). But when I think of the beach, I think of cozy cottages on Cape Cod, the charm of Nantucket and strolling the quaint streets of East Hampton (well, that one I’m sure is because my girl Ina lives there).
These might be romanticized notions but regardless they are what come to mind when I think of the beach and I just want to dig my toes in the warm sand and listen to the gentle waves lapping the shore line with a big glass of iced tea, a flavorful picnic basket and a few girlfriends to share it all with.
Welcoming. Relaxed. Peaceful.
So last Thursday, the beach came to Arizona and to the 250 women who came to spend the evening with us. I would love to share with you how it all came together.
The Mission Women’s Ministry KNOW Event, Fall 2013
Yes, it is only August but here in Arizona, some of our kids have already started back to school and the rest begin in the next few days (Hallelujah Chorus) so we call it Fall. Part of the inspiration for the beach theme was to pay one last little homage to summer.
The first thing about pulling a big event together is to be mindful of the budget. Believe it or not, I love the challenge of this. Half the fun of pulling it all together is to see just how far God can take a shoestring. I also firmly believe that if He has given me the ability and the means to do something, I absolutely cannot pay someone else to do it – this gets me into trouble sometimes, in the form of sleep deprivation, but generally works out for me.
He has given me the ability to sew a pretty good straight line (just don’t ask me to make an item of clothing) so I made my own table cloths and runners, which add so much but are just not in the budget for each new event. The standard tablecloths provided by the church are black which is a good basic look but not very beachy.
I am now about to let you in on a little budget friendly decorating secret, perhaps one of my all-time favorite … painters canvas.
Painters canvas. You know the drop cloths you find at Home Depot? Well, they make GREAT tablecloths – especially for rectangular folding tables.
I cut a “big” one into thirds, hemmed the unfinished edges and it covered three 6’x2′ rectangular tables perfectly. The “hallway runners” work GREAT as well.
I found this gorgeous light blue and cream chevron fabric (I am all about the chevrons right now) at Hobby Lobby and made a 12 foot runner for the buffet table.
With budget ever in mind, I made my way up the steep ladder (I’m not exaggerating, I feel like GI Joe every time I climb up there) into the overhead storage room to see what Women’s Ministry already had in storage. Twenty-three hurricanes, six glass bowls and a whole lot of LED candles came in handy for the centerpieces.
I bought the sand, shells and seaside potpourri at Michaels and the blue table runners from Target. They are a heavy but soft paper that comes in a roll and can be cut to whatever size you need. Blue mason jars (be still my heart) and an assortment of pretty white flowers from the grocery store completed our beach themed centerpieces. The potpourri had a lovely light scent that added a nice touch.
Remember that budget I talked about? Well, I usually end up happily contributing a little on my own. It is a blessing to do so and what girl doesn’t need 36 fabulous blue mason jars? Oh, I will find something to do with them.
The buffet table centerpieces came from Costco and I added in blue hydrangea that I just couldn’t pass up.
I don’t always use flower bouquets as a centerpiece. This time I put two arrangements offset from my centerpiece which was an aged blue lantern, white vase with beach grasses, sea glass bottles, shells and white starfish.
Flowers are a must but don’t always need to be used as a focal point. It is fun to create a scene or vignette that fits your theme.
These flowers played a secondary role but were still show stoppers! I love mixed bouquets and I particularly love all white flowers with just a touch of green and in this case pale blue. You can’t go wrong with a monochromatic bouquet.
With the table centerpieces in place, a zillion LED candles turned on and the buffet table ready to go (thanks to LOTS of helping hands) all that was left was to welcome in the women we are so privileged to serve.
Sweet Shally greeting women as they came through the doors. She is also a girl who can work wonders with a sewing machine. She doesn’t know it yet but I’m going to have to do a post one of these days on the incredible things she can do with a plain old t-shirt. Be watching for that one!
But wait, I nearly forgot to tell you about the food. That is so unlike me. Here’s the spread …
Picnic sandwiches, fruit – green grapes, strawberries and blueberries, cheddar and Monterey Jack cheese cubes, brownies, toffee hazelnut cookies, Pirouettes, chocolate wafer cookies, chocolate chip mini-cupcakes and lemonade.
I love to serve berries in “picking” baskets with a simple white napkin (I line the inside with waxed or parchment paper). They are casual but still beautiful presented and it saves a little room on the table.
My 11-year-old daughter frosted the cupcakes for me and meticulously placed every single chocolate chip by hand. No kidding. I could have corrected her and told her just to sprinkle them on but she was happy and didn’t seem to mind so I let her do it her way. I love how they turned out because I know that while they aren’t perfect they were made with a lot of love and care. You can’t ask for more. I’ll share the recipe with you later this week.
Even for an event that is later in the evening, centered more around dessert, I think it is important to offer something savory. Many women came straight from work and I wanted there to be just a little something hearty. These Herbed Goat Cheese Tea Sandwiches did the trick. I’ll share these with you soon too – let me just tell you that I could eat the filling by the spoonful but try to be a lady and slather it all over a low carb pita instead.
So that was our day at the beach, or evening anyway. It was an absolute pleasure to pull this event together and to be blessed by a room filled with women who have a heart for Jesus and a desire for fellowship. It was a relaxed, peaceful and happy evening and I hope all felt welcome.
Erin and Jodi; two incredibly special women I am so thankful to serve with and would gladly spend a day at the beach with. Maybe Ina will join us and bring cookies.
Thanks to everyone who helped me so much (you know who you are) and especially to my friend and events team helper Linda and her daughter Kimberly (I need to get a picture of those girls) who I would be completely lost without.
Thanks for visiting. I pray you have a special group of gals (maybe even 250 of them) that you could spend a day at the beach with – remember the beach is where you find it, it’s the company that truly matters!
We who had sweet fellowship together, Walked in the house of God in the throng. Psalm 55:14
If you are nervous about reaching out or joining a women’s ministry group, pray and ask God for his guidance and peace and know that there are women who are genuinely waiting to welcome you.
If therefore there is any encouragement in Christ, if there is any consolation of love, if there is any fellowship of the Spirit, if any affection and compassion, make my joy complete by being of the same mind, maintaining the same love, united in spirit, intent on one purpose. Philippians 2:1-2
So, I told you there were two reasons for the crickets. Here’s the second …